One of the things I wanted to make easier was how to build a new action in OmniFocus based on an existing action. If I’m in Forecast, for example, and am completing an action, maybe I want to make a new action in that project quickly and easily.
I really really benefit from the review of my projects and actions weekly, but I find it so hard to do. With constant ideas about things I could chase, or looking at that next project or back to one I was at already, I find myself wanting to bounce around the review more than follow it, and this doesn’t have the best effects.
I’ve written before about a Boss Review Shortcut, a way to make it easier for me to prepare for meetings with my boss at work, but I have since expanded this to work with members of my team as well. I also had a great time discussing this with David Sparks and Rosemary Orchard on Automators episode 49.
While the principles of this are often a saving grace of augmented focus, I love the advantages of a digital system:
- I can search and refer back
- The right metadata surfaces the right things at the right time
- It is easily re-organized based on changing needs
Of course, aspects like metadata, information architectures, and infinite choice make digital systems complex and nuanced. I need something sustainable through simplicity, particularly to make sure I’m ready for change, like how Rosemary Orchard and I talked about on our Nested Folders podcast (and, more recently, on Automators episode 49).
Thinking of this, I embarked on a journey to digitally bullet journal. After a few iterations, I came up with a list of interoperating tools, which I think will prove a very effective stack.
On the Breaking Perfectionist Blocks episode of Nested Folders, Rosemary Orchard and I spitballed an idea to quickly generate a random list of three OmniFocus actions meeting a specific criteria (in our case, a tag).
Here is an iOS Shortcut that accomplishes exactly that. Enjoy!
Processing my OmniFocus inbox is critical for me, because I capture like a maniac, but because I am also easily distractible, processing the inbox can become hard for me, not because any single thing there is tough to deal with, but because it can be hard for me to stick with something long enough to get it done before I’m looking at the next thing.
I am (once again) in love with Drafts, and having all my text start there.
While I love the idea that Rosemary Orchard had about turning on the badge in Drafts to indicate inbox items, badges amp me up too much, and so I needed a less in-the-face method of making sure these draft Drafts don’t get lost.
Now that Agenda supports both re-organization of sidebar items and the creation of projects via URL scheme (woohoo!), I have aligned my project structure between it and OmniFocus, allowing me to have consistent ways of reflecting reference and action material.